PLEASE NOTE: THE BOARD OF DIRECTORS HAS NOT APPROVED THIS MATERIAL. ACTION WILL BE TAKEN AT THE MAY BOARD OF DIRECTORS MEETING AND ANY CHANGES MADE BY THE BOARD WILL APPEAR IN THE MINUTES OF THAT MEETING

BOARD OF DIRECTORS MEETING

JANUARY 26-27, 2001

FAIRFAX, VIRIGNIA

Chief Brown, President, called the January Board of Directors meeting to order at 9:00 am on Friday, January 26, 2001. Those participating for all or part of the conference call included:

IAFC Staff:

Other Guests:

APPROVAL OF MINUTES

August 2000 Board of Directors Meeting:

MOTION 1/26/01-1: Moved by Chief Buckman, seconded by Chief Doyle

TO APPROVE THE AUGUST BOARD MEETING MINUTES AS

PRESENTED. Motion passed.

October 2000 Executive Committee Meeting:

MOTION 1/26/01-2: Moved by Chief Bruegman, seconded by Chief Garcia

TO APPROVE THE OCTOBER EXECUTIVE COMMITTEE MEETING

MINUTES AS PRESENTED. Motion passed.

November 2000 Teleconference Call:

MOTION 1/26/01-3: Moved by Chief Buckman, seconded by Chief Warden

TO APPROVE THE NOVEMBER TELECONFERENCE CALL MINUTES

AS PRESENTED. Motion passed.

December 2000 Teleconference Call:

MOTION 1/26/01-4: Moved by Chief Buckman, seconded by Chief Warden

TO APPROVE THE DECEMBER TELECONFERENCE CALL MINUTES

AS PRESENTED. Motion passed.

OFFICERS AND DIRECTORS REPORTS:

President’s Report: Chief Brown reported that he, Chief Bruegman and Mr. Briese had the opportunity to meet with Jim Hebe, President of Freightliner, in December. The meeting was to strengthen our relationship with Freightliner and assure continued cooperation and positive relationships with our partners. Chief Brown recommended that we conduct similar meetings with other major exhibitors or partners to enhance the IAFC’s partnerships.

Freightliner has agreed that they would not host an event in New Orleans because of the venue of the conference. Mr. Briese noted that he would continue to discuss with Mr. Hebe as to whether there is another program Freightliner would be willing to sponsor. Freightliner indicated it would continue to participate in FRI.

State Farm Insurance Company Update: Six IAFC representatives were invited to attend a briefing on the Sub-System Rating Plan that has been adopted by State Farm Insurance Company. Apparently, they had decided to disassociate themselves from ISO and were looking for some direction from fire chiefs as to how this would be perceived. Some of the issues that resulted from this meeting resulted in a recommendation that State Farm Insurance consider looking toward the accreditation program. Chief Krakeel noted that if we are entering into dialogue with them, the CFAI should take a look at those agencies already accredited and compare demographics. Chief Krakeel offered to prepare some recommendations as to what the IAFC and CFAI should do to assist:

• • Contact Chief Coleman to see how to expedite this process
  • Recommend in a letter to CFAI that they send accreditation materials to other major insurance agencies
  • Provide expected timeline to CFAI with respect to the report and analysis
  • Request CFAI to conduct a comparative analysis between accredited agencies and non-accredited agencies utilizing similar communities, size, demographics, etc.
  • Educate other major carriers about the accreditation program
  • Utilize sound statistics, analysis or data comparison between communities
  • Identify other factors that can positively influence accreditation within the realm of premium reduction consideration of major carriers
  • Educate ICHIEFS members about these new programs
  • Reconstitute the IAFC-ISO Task Force to have a broader scope
  • Send a letter to State Farm Insurance and offer assistance through the CFAI
  • Prepare an article for an upcoming issue of On Scene about the State Farm program
  • Prepare a report for the May Board meeting on the progress

Chief Brown noted that the Executive Committee had not recommended funding for the IAFC-ISO Task Force. However, Chief Taliaferro has requested that the task force remain without funding unless there is be a reason to utilize the task force. Funding would only would be made available if it would be necessary for the task force to meet. Chief Brown requested Chief Taliaferro to reconstitute the scope of this task force and bring back for the May Board meeting a report after ISO has been contacted about the above issue.

Synergy Works The Power of Cooperative Action: The main objective is to play a major, proactive role in the USFA’s goal of reducing fire deaths by 30% annually and then to continue to improve on that reduction each year. By utilizing the strength of the endorsements to aid in assuring the involvement of property and casualty insurance companies, Synergy Works would coordinate a direct mail package to every policyholder each year that would include two free batteries for smoke detectors with instruction to install immediately; a letter from their insurer stating that their company is committed to the USFA’s goal of reducing death and injury due to home fires; provide fire prevention and safety tips and emergency instructions in case of fire; provide information on the latest technology available to the homeowner; and indicate the best web sites to visit by anyone wanting to learn more about fire prevention and safety.

National Home Safety Project: A proposal submitted by consumer advocate, Robert V. Pliskin, stated that it is in the best interests of all states to adopt codes and laws that save lives. A code or law mandating that all ionization-type smoke alarms sold have "hush" features and ten-year batteries as standard equipment does just that. Such a code rectifies significant fire safety deficiencies associated with the most popular type of smoke alarm.

Following a discussion by the Board of Directors, Chief Brown recommended that a letter be sent to Ken Burris asking for the USFA’s assistance in reviewing this issue for further evaluation. We should note in the letter the IAFC has chosen to take a neutral position.

MOTION 1/26/01-5: Moved by Chief Garcia, seconded by Chief Buckman TO

AUTHORIZE THE STAFF TO PASS THIS ALONG TO USFA STATING THE

IAFC IS TAKING A NEUTRAL POSITION. Motion passed.

National League of Cities Investing in Communities Coalition: Chief Brown reported that the IAFC had entered into the program along with about 30 other major organizations. Chief Brown and Mr. Briese recently participated in a press conference about the coalition. Chief Brown noted we are the only fire service organization to participate.

While attending the press conference, two issues developed from conversations. One issue was the rolling blackouts in California and the impact they have had. Chief Brown felt that when the lights go out, fire stations should be the beacon of light. Through introductions Chief Brown and Mr. Briese met the director of the American Public Power Association. The two organizations will work to prepare a joint policy statement that would APPA members to install emergency generators in fire stations.

Chief Brown also had the opportunity to discuss the proclamation on CPR being a prerequisite for high school graduation with the representative from the National Association of School Boards. A group representing all of the education associations will be meeting soon and the IAFC is expected to be invited to present the proclamation. It is possible that those students who could volunteer for CPR training would receive community service hours.

1^ST VICE PRESIDENT: Chief Buckman reported that the America At Risk program formerly known as America Burning. Copies of the document can be downloaded from the website. There are twelve findings that relate to loss prevention; sprinkler technology; public education; data; health and safety of firefighters.

ICHIEFS Line-of-Duty Death Response Plan: There are some copyright issues that need to be addressed before the publication can be distributed. Review and comments have been completed and the document is being updated. Final document for the May Board meeting.

Unfunded Mandate: The perception is that when NFPA writes or revises standards, the fire service becomes concerned about the prospect of having to implement unfunded mandates. He believes that if a realistic cost analysis of the implementation of NFPA standards is done, this will either credit or discredit proposed standards. It recommended this be placed on the agenda for the May Board meeting.

Communication with FEMA Director: Chief Buckman expressed his concern that with the incoming FEMA Director, the IAFC should communicate directly with him that we support the agenda for the U.S. Fire Administration as outlined by Ken Burris. Our message to the FEMA Director should be that the current direction of the USFA is heading in the right direction and we recommend that he support the Blue Ribbon report.

Improve communications among the membership: Chief Buckman noted it is imperative that we work on our communications system with our members and the fire service so that we become the one who provides, fast, accurate, timely, pertinent information that is useful to the fire chief in managing day to day operations. He encouraged headquarters staff to update the website and have it completed as soon as possible. Mr. Briese agreed that this would be accomplished by May.

Inauguration Events: Chief Buckman expressed his appreciation to staff for their accomplishment in obtaining the tickets to attend the various inaugural events.

Chief Buckman believes that it is important for each of the divisions to express their personal appreciation for any assistance provided by Ken Burris and the USFA. It appears that he constantly hears the complaints but never the thanks.

2^ND VICE PRESIDENT: Chief Bruegman noted that he had attended a conference in North Carolina where all the major players from within the state came together to formulate a strategic plan for the next several years. Chief Bruegman also met with Mr. Miller and staff from the NFPA while attending their meeting in November. NFPA 1710 has been a significant issue with Chief Bruegman because Oregon has taken a strong position opposing the standard.

Chief Bruegman believes it is imperative to move forward with the draft and adoption of the strategic plan and then to distribute the document as soon as possible.

Fire Agency Accreditation Policy: Chief Bruegman asked the Board to consider the adoption of the Fire Emergency Self Assessment process as a means to enhance organizational performance and to provide a means for continuous agency improvement.

Chief Fire Officer Designation: Chief Bruegman asked the Board to consider the adoption of the endorsement for the CFO designation program that would encourage all members to undertake the process to become a chief fire officer designate. Chief Brown asked that the Board to approve both programs. The following motion was made:

MOTION 1/26/01-6: Moved by Chief Krakeel, seconded by Chief Warden TO

A policy review task force will be established by Chief Brown. The task force will make recommendations concerning policy review to the Board at the August Board meeting.

IMMEDIATE PAST PRESIDENT: Chief Fincher reported that just met with the Commandant of the Marine Corps. He noted this was a great honor for him. He presented the Commandant with an IAFC pin and made him an honorary fire chief in Charlotte.

ADA Impact on Fire Departments: Chief Fincher noted that he is concerned about ADA regulations in fire stations concerning non-public, firefighting areas that are not available to private citizens.

MOTION 1/27/01-7: Moved by Chief Fincher, seconded by Chief Grorud THAT

THE BOARD OF DIRECTORS REQUEST STAFF TO DETERMINE THE

PLAUSIBILITY OF PASSING LEGISLATION TO AMEND THE AMERICANS

WITH DISABILITIES ACT TO EXEMPT ITS PROVISIONS FROM APPLYING

TO CONSTRUCTION, RECONSTRUCTION AND REHABILITATION OF

THOSE NON-PUBLIC, FIREFIGHTER ONLY AREAS IN FIRE STATIONS.

Motion passed.

TREASURER’S REPORT: Chief Garcia reported that following the change in IRS rules, the mileage reimbursement rate for FY2001 has been changed to $.345 per mile.

The audit is scheduled to begin on March 26^th and will be completed prior to the May Board meeting. The Executive Committee should receive an audit briefing prior to the next Board meeting.

As of December 31, 2000, our total assets were $3,925,854 as compared to the prior year in the amount of $3,545,886. A difference in net assets totaled $379,968. Sections and Committees net assets as of December 31, 2000 totaled $272,872 as compared to the same period the previous year of $291,749. Sections and Committee net assets were down by $18,877 which brings the total change in net assets for FY2001 an amount of $361,091.

Mr. Briese noted that a detailed explanation of the disbursement of the First Alert funds had been prepared. At year-end 2000, there are no funds remaining from First Alert. Mr. Briese noted that without these funds, the list of projects that we were able to undertake and complete would not have been possible.

Following a discussion by the Board, the following motion was made:

MOTION 1/26/01-8: Moved by Chief Brock, seconded by Chief Bradley TO

ACCEPT THE TREASURER’S REPORT AS PRESENTED. Motion passed.

Investment Policy: Mr. Carlton, Senior Vice President of Investments, Solomon Smith Barney, reported on the IAFC Working Fund (Long Term) and the Reserve Investment Fund.

Working fund short-term account was up by 3.5%. Since the beginning of our relationship, the IAFC has had a net gain of $808,616. We’ve managed to get an average positive return of approximately nine percent. Following a discussion, the following motion was made.

MOTION 1/26/01-9: Moved by Chief Krakeel, seconded by Chief Pottberg

Office Redesign Financial Report: Mr. Hofmann reported that the authorized office redesign project included the redesign of the headquarters staff offices; replacement of internal HVAC units with roof units and the replacement of the roof on the headquarters building. Total expenses will be approximately $318,677 with $74,738 in total funds remaining.

A roof inspection was completed when the HVAC units were installed and it was found that it was not necessary to replace the roof at this time. It is anticipated that the roof will need to be replaced in two years and the projected cost is approximately $67,000. Following a discussion, the following motion was made:

MOTION 1/26/01-10: Moved by Chief Windisch, seconded by Chief Taliaferro

TO RESTRICT $74,738 OF EXISTING REMODEL FUNDS FOR THE FUTURE

ROOF REPLACEMENT. Motion passed.

DIRECTOR-AT-LARGE: Chief West was not able to attend the Board meeting. His report was included in the packet of materials and there were no issues for Board action.

CANADIAN DIVISION: Chief Warden reported that 166 membership surveys had been mailed to their members to ascertain interest in a joint membership between the CAFC and the Canadian Division. The results from the survey were:

• • 85 returns
  • 72 in support of the IAFC amending its constitution & bylaws
  • 10 surveys did not support the IAFC amending the constitution & bylaws
  • 66 surveys received supported the pursuit of a dual membership
  • 11 surveys received did not support the pursuit of a dual membership

EASTERN DIVISION: Chief Doyle reported that President Vaughn has extended his appreciation for being invited to participate in the strategic planning session. The division’s NFA weekend has been scheduled for April. He noted that Ken Burris played a major role with reinstating the event. Chief Buckman encouraged the division to communicate with Ken Burris to express their appreciation. The division’s annual conference will be June 7-9 in Syracuse in conjunction with the New York State Fire Chiefs Association conference.

Chief Doyle noted the recent increase in the number of fire deaths in Delaware. Prior to the holidays two separate fires had taken the lives of 18 people. Both incidents involved either no smoke detectors or detectors were without operating batteries. The State Fire Marshal’s office has secured approximately 3,000 smoke detectors for free distribution in the state.

EMS SECTION: Chief Krakeel reported the EMS Section had recently met with a group that is interested in developing technology at looking at with the fire service in turns of that would embrace instantaneous medical history. The Section will also hold a follow up strategic planning session in conjunction with Fire-Rescue Med in Las Vegas. The Board of Directors will be invited to attend the conference from April 9-11, 2001.

GREAT LAKES DIVISION: Chief Grorud reported that the division’s forum would be held on February 2-3 and entitled Partners in Learning. They have received sponsorship from both McDonald’s and Motorola. Members from each of the states within the Great Lakes Division participated in the strategic planning session.

There is a lot of concern about NFPA 1710/1720 and the general feeling within the division is that the IAFC Board of Directors is not representing the members with the position they’ve taken. Chief Brown will be attending the forum and indicated he would discuss the IAFC’s Board of Directors position with the Great Lakes Division members.

METRO FIRE CHIEFS SECTION: Commissioner Hairston reported that the Metro Fire Chiefs Section conference would be held in Charlotte, North Carolina from April 21-25, 2001.

MISSOURI VALLEY DIVISION: Chief Pottberg reported that the division Board recently met. Missouri participated in a recent labor management session that was held in Branson, Missouri. The second part is scheduled to be held in May. The division is making good progress with its strategic plan. Seven division representatives participated in the IAFC’s strategic planning session. The division’s annual conference will be held in Casper, Wyoming on July 11-13, 2001. Chief Pottberg also reported that the division’s website has been developed and appears to be successful.

NEW ENGLAND DIVISION: Chief Bradley reported that on March 30^th there would be an NFPA 1710/1720 seminar for all division members. There was also a line of duty death in Manchester, New Hampshire with 2500 firefighters attending the funeral. But, because the death was due to a heart attack, PSOB benefits are not available. There is some work being done within the division that would propose changing current PSOB policy on heart attacks.

The division’s Board of Directors has expressed their concern about "ICHIEFS" being used too extensively. They believe its appearance is too much like a pro sports team. Headquarters staff will develop a policy concerning the use of both the IAFC and ICHIEFS logos and have it available for discussion at the May Board meeting. Mr. Briese noted that in the interim, we would work to balance the use of both logos.

SOUTHEASTERN DIVISION: Chief Taliaferro reported that the Southeastern Association of Fire Chiefs has taken a position in opposition of NFPA 1710/1720. Some financial issues are still unresolved from last year’s conference in Augusta, Georgia. Chief Taliaferro recognized Ms. Sacha Dick for her outstanding work in handling the situation as well as her continued service to the division. Mr. Briese was also recognized for providing his assistance with the situation.

SOUTHWESTERN DIVISION: Chief Brock reported that the division’s Board recently met in Oklahoma City. The division’s conference agenda has been approved. Chief Brock noted that there has been a lot of discussion about NFPA 1710/1720 within the division. Chief Brown is expected to participate in the conference from May 4-8, 2001.

VOLUNTEER CHIEF OFFICERS SECTION: Chief Windisch reported that a very productive Section Board meeting was held on January 6th in Houston. Chief Gary Scott was appointed to fill the vacancy on the VCOS Board following Ms. Walter’s resignation. The VCOS Symposium will be held on November 1-4, 2001 in Orlando. Both topics and speakers have been identified.

Chief Windisch noted that his position along with three additional positions on the VCOS Board is up for election. The Section and the IAFC had discussed the development of an MOU that would seek staff support from Ms. Dick for an annual fee, but the MOU has been placed on hold at this time.

FLSA Update: With the assistance of the Government Relations team, Chief Gary Scott produced an excellent document on addressing fair labor standards. Chief Scott reported the document was the result of about four years of research.

Mr. Caldwell noted that the IAFF had been asked to review the draft document and provide comments. Following their review and recommendations, the document is in the process of being finalized. Mr. Briese noted that for the IAFF to review volunteer related issues concerning FLSA is very encouraging. Chief Brown recommended that an update report be presented at the May Board meeting.

Motion 1/27/01-11: Moved by Chief Bruegman, seconded by Chief Brock TO

EXECUTIVE DIRECTOR

Fire Service Leadership Summit: The date of the next meeting has not yet been decided. We are waiting to hear from the USFA when they plan to hold their next stakeholders meeting so there is no conflict with dates.

Single Fire Code: The task force for the Fire Safety and Health Environment will be meeting either at the end of March/early April in Dallas and will provide their initial recommendation to the Board in August.

Conference Rotation: This is still on-going with contract negotiations. Denver will be at IAFC headquarters to give us a briefing on the status of the construction of their convention center and on the hotel.

World Police & Fire Games: The exhibits for the Games have been contracted to an outside exposition company. ICHIEFS will continue to assist the Games staff in identifying topics and speakers for the educational conference.

Developing the Fire Service Leadership Partnership: Part 1 of the first program, sponsored by the Missouri State Fire Chiefs, was delivered in Branson, Missouri in November. The Los Angeles area fire chiefs hosted Part 1 of another workshop just prior to the Board meeting. Colorado, New York and Ohio have expressed interest in sponsoring the program. Both ICHIEFS and IAFF will unveil the video that accompanies the program in February. Chief Brown recommended that copies of the video be provided to the Board of Directors, Division Presidents, Division Secretaries and to the Presidents of the state chiefs associations.

ICHIEFS/IAFF Initiatives: The task force had agreed to develop a peer fitness trainer certification program for firefighters to help them do the fitness/wellness initiative and the CPAT program correctly. If the CPAT program is going to maintain its credibility with the Department of Labor, fire departments have got to follow the program as it was developed. We will be asking for some certifications from fire departments saying they have followed the program correctly. If we don’t get control of this program, we will have the potential of having the CPAT discredited.

Cause Related Marketing: Mr. Briese noted that the strongest program that we participate in is the Change Your Clock, Change Your Battery program.

Chiefs Assistance Program: Fire Chief Under Attack and Fire Chief in Transition will be rewritten and available to members later this year.

Congressional Fire Services Institute Dinner: The dinner will be held on April 25, 2001.

Employee of the Quarter Award: Mr. Briese recognized Ms. Sacha Dick for her support to the committees/sections and task forces. She continues to provide strong communications between these groups and the Board of Directors. Ms. Dick has been providing increased assistance to the Apparatus Maintenance Section as well as her outstanding work as the Executive Director for the Southeastern Division.

Ms. Elena Slavinsky also received an Employee of the Quarter award for her assistance with the preparations of the Fire Service Leadership Summit; the Strategic Planning Session and for her active involvement in the office redesign.

ICHIEFS International Relations: A delegation of 22 Ukranian fire officials were here in October. Members of the Tokyo Fire Department met with CFAI and Mr. Briese to discuss fire department accreditation, benchmarking and standards.

NIOSH Firefighter Fatality Study: We continue to discuss with NIOSH how to improve the firefighter fatality investigation program.

Harvard Fellowship Program: ICHIEFS pays a stipend of $500 to the twelve semi-finalists and the eight finalists to subsidize their travel expenses.

Special Projects:

• • ICHIEFS LODD response plan
  • Ongoing NFPA 1710 analysis
  • FIRE Act fund disbursement
  • Labor management partnership program deliveries
  • Crew resource management/near miss reporting
  • Chiefs assistance program documents

Crew Resource Management/Near Miss Reporting: We are currently seeking funding to hold another meeting with fire and aviation officials in 2001 to continue discussions of near miss reporting applicability to the fire service.

Government Relations Report: Mr. Briese noted that the IAFC continues to play a major role on Capitol Hill. The IAFC is one of the driving forces for the fire service. Major results of the past Congress included the agricultural exemption; worst case scenarios; HCFA ambulance fee schedule; certify chem/bio masks; FIRE Act; authorized a two-year fire grant program; $100 million was passed; $230 million for the state and local first responder preparedness program. Mr. Briese noted that "You asked, we delivered."

OSHA Ergonomics Standard: Mr. Caldwell reported he believes this will have a negative impact on the fire service. Since this relates to multiskeletal injuries, there will be some requirement by management that fire chiefs must do certain things to see that firefighters do not sustain injuries. Municipalities in OSHA plan states are exempt at this time, but state plan fire departments will need to meet the requirements. Eventually, this could affect all fire departments. Mr. Briese noted this is a city fight.

Membership Report: Mr. Briese noted that our current membership is 11,811 which is down by about 200 members from January 2000. The Eastern Division remains to be our largest division with 23% of the total membership; Great Lakes Division has 19% and the Southeastern Division at 18% of our total membership. We are finding that the biggest reason for the drop in membership is through retirement.

OTHER DISCUSSIONS:

International Code Council Presentation: Mr. Bill Tangye, President of the ICC, presented an update on the code development process. He noted that he would not ask the Board to endorse the international code council process. Mr. Tangye distributed a detailed report for the Board’s review.

The ICC was formed as a non-profit corporation to promulgate a single family of comprehensive, coordinated and contemporary model codes. In recognition of the need for fire service involvement, the ICC contacted the IAFC and NASFM to appoint members to the IFCC and to the IFC development committee. The IAFC has recently appointed a committee, chaired by Chief Debra Carlen who will be contacting Mr. Tangye to make a presentation at the committee in late March.

Recognition of Tony O’Neil: On behalf of the IAFC, Chief Brown presented Mr. O’Neil with an IAFC leather fire bucket for his many years of service to the fire and emergency services.

NFPA 1710/1720:

Mr. Johnson reported that the final draft of the standard is expected to be available on the website by the end of March. There were 320 pages of submittals that were reviewed at the December meeting. The Technical Committee received their voting ballots for the final draft document in early January. There were 32 voting committee eligible to vote on NFPA 1710. There were 27 affirmative votes; 3 negative votes; one who abstained and one ballot not returned. There were 17 voting committee members eligible to vote on NFPA 1720. There were 16 affirmative votes; 0 negative votes and one ballot not returned.

The NLC and ICMA has indicated that NFPA 1710 is a basic home-related issue and oppose any standard that would take authority away from local elected officials. They indicate they understand our position supporting the standard.

Chief Brown appointed a task force to develop information that can be disseminated as we develop our strategies. The group will meet on February 23-24, 2001 at the IAFC headquarters. The task force members are:

Chief Krakeel, EMS Section

Chief Pottberg, Missouri Valley Division

Chief Burch, Southeastern Division

Chief Powell, Great Lakes Division

Commission on Fire Accreditation International Update: Mr. Stan Earl, Manager, reported there are 38 accredited agencies. Seven agencies are expected to be accredited in March, including the Air Force Academy. There are 33 applicant agencies and 224 registered agencies. The Secretary of Defense has signed a directive that mandates accreditation for all DOD fire and rescue departments. The program is expected to be delivered over the course of five years with fifty departments being accredited in 2001; 100 departments accredited in 2002 and so forth. There are about 350 DOD fire and rescue departments worldwide.

Chief Fire Officer Designation: Mr. Earl reported that there are 200 individuals in the process of becoming chief fire officers. Seventeen individuals have already received that designation. The Commissioners are making presentations at various conferences. CFAI will be exhibiting at FRI, ICMA and FDIC conferences.

Organizational highlights include updating the website and incorporating video-based training/

presentations on the web. CFAI will also begin including workshops on the website. So far the only workshops that CFO designees can attend are those being presented at FRI.

The current CFAI office will be moving about the first week of March due to the need for additional space. Chief Coleman asked Mr. Earl to express the intent of CFAI to continue working with the IAFC. CFAI will be renting office space from the National Association for Search and Rescue.

Chief Bruegman asked the Board to acknowledge Chief Bill Killen for his tenacity in bringing the DOD into the accreditation process.

Federal and Military Fire Chiefs Section Update: Chief Steve Jellie, Chairman, reported that

the section currently has 202 members. It is estimated that there are approximately 12,000 federal firefighters, 600 of which are chief officers. Chief Jellie recognized the staff in Member Services for their help with membership promotion and recognized the CFAI process. Chief Jellie also noted that it is essential for the Section to become a major player within the IAFC.

Strategic Plan Draft: Mr. Briese distributed copies of the document and asked the Board to review the document and provide him with any comments by February 2^nd. He believes the document accurately reflects the discussion from the strategic planning session. Adoption of the document will be done on the March Board of Directors teleconference call. Chief Bruegman suggested that the Division Presidents be included in reviewing the draft document as well. A final document will be sent to the Board prior to the March teleconference call.

2001 Proposed Budget: Chief Garcia presented the FY2001 draft budget for the Board’s review. During the review, Chief Brown recommended that as long as we continue to have an active fire chief as president, it would appear to be appropriate that some administrative financial support be provided for that officer to hire someone from his local community that would provide him with administrative support. This would reduce the requirement for the president to utilize fire department personnel. The Executive Committee agreed to discuss this further and bring its recommendation to the Board on the next Board teleconference call.

MOTION 1/27/01-12: Moved by Chief Fincher, seconded by Chief Taliaferro TO

ADOPT THE 2001 BUDGET. Motion passed.

Mr. Briese noted that an outside firm would be hired to do a salary analysis for all IAFC staff positions.

The draft budget contained a proposed new position that would provide additional administrative support to the Executive Director. There was some concern that while the position was included in the 2001 budget, no justification for the position had been provided. The Executive Director was asked to provide written justification for this new position.

Further discussion included financial support in the amount of $83,700 that would be necessary to fulfill the initiatives that were outlined in the strategic plan. An amendment to the above motion brought forth the following motion:

MOTION 12/27-01-13: Moved by Chief Grorud, seconded by Chief Buckman

TO AMEND THE PROPOSED BUDGET BY ADDING $83,700 SO THAT

ALL INITIATIVES IN THE DRAFT STRATEGIC PLAN ARE FUNDED.

Motion passed. Chief Bruegman opposed the motion.

FIRE Act: Chief Buckman noted that by September 30th, $97 million would be distributed to various local jurisdictions. One of the criteria is that within a twelve-month period, this money has to be spent. There are certain restrictions that would limit the way the money is to be spent. For example, construction projects (renovating or building new fire stations) and the hiring of personnel are not permitted.

There are six categories for which the money would be used:

• • Firefighting personnel training
  • Establish wellness and fitness programs for firefighting personnel
  • Buy firefighting vehicles, including fire trucks
  • Buy firefighting equipment, including equipment for communications and monitoring
  • Buy personal protective equipment
  • Fund fire prevention programs

There is no minimum amount that a fire department could request. The maximum amount that any fire department can apply for is $750,000. It is strongly recommended that applications be completed electronically. Applicants would be able to apply for two categories.

The IAFC will need to provide the names of twelve individuals who will sit on the grant application review board. Headquarters staff will prepare a letter that will be sent to each division asking them to submit potential names for consideration. The Federal Register will publish all of the information and guidelines by March 1^st. Applications will be available by May 1^st and the deadline date for completing and submitting the application is expected to be May 31^st.

May Board of Directors Meeting: The Board of Directors meeting will be held on May 13-14, 2001 in Anaheim, California in conjunction with the WFCA annual conference and the NFPA annual conference. The IAFC will cover airfare, three nights lodging and the NFPA conference registration fees for each Board member who will be attending the NFPA conference. Expenses for lodging beyond the three nights provided by the IAFC will be the responsibility of the individual Board member. The NFPA 1710/1720 vote is expected to occur on the afternoon of Wednesday, May 16th.

Chief Krakeel noted that the National Association of EMS Physician’s has expressed its interest to make a presentation at the May Board meeting. Chief Jim Broman also requested time on the agenda to provide an update on the activities of the Professional Development Committee.

June Executive Committee Meeting: The Executive Committee will need to arrive in Indianapolis no later than noon on Saturday, June 9^th in order to attend the Opening Ceremony of the World Police & Fire Games. The IAFC is a co-sponsor of that event. The Executive Committee meeting will be held on June 10-11, 2001. Departures can be scheduled for late afternoon on Monday, June 11^th.

Fire Prevention Committee Smoke Alarm Report: Mr. Briese reported that in 1984 the Fire Prevention Committee had prepared a report about ionization and photoelectric detectors. It came with heavy vendor participation during the drafting of the document and came under some strong criticism by the state fire marshals. Even though the Board had not approved the document, it had been widely distributed. In 1996, the Board of Directors withdrew their support of the document. Another report has been drafted and before the Board reviews the new document, Mr. Briese recommended that NIST and CPSC review it and provide their comments. Following that review, the Board of Directors could elect to take action on the document. Mr. Briese expressed concern that this second report may also cause some major consternation. This issue will be added to the Project Tracking Report and the Board will be kept informed on the status of the report.

The Board of Directors then went into an executive session.

After the executive session, the following motion was made:

MOTION 1/27/01-14: Moved by Chief Buckman, seconded by Chief Bruegman

THAT WITH A VOTE OF CONFIDENCE, THE BOARD OF DIRECTORS

DIRECTS THE PRESIDENT AND EXECUTIVE COMMITTEE TO ENTER

INTO NEGOTIATIONS WITH EXECUTIVE DIRECTOR GARRY BRIESE

FOR THE PURPOSE OF RENEWING A MULTI-YEAR CONTRACT WITH

AN EXTENSION OF THE CURRENT CONTRACT UNTIL JUNE 1, 2001.

Motion passed.

Chief Brown adjourned the January 27, 2001, meeting.

Minutes Submitted By

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Sheila Jarboe, Executive Assistant

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Garry Briese, CAE, Executive Director

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Chief Mike Brown, President